| minutesbodmarch142009 |
| The Escape Property Owners Association, Inc. Board of Director's Meeting March 14, 2009 Call to order at 10:00 am by Pres. Bob Brennan Pledge of Allegiance Roll Call: Mike Bertodatti, VP John Mackanics, Pres Bob Brennan, Celine Cichinsky, Tres. Nancy Lemin, Jeff Kirkpatrick, Len Jardon, & Mgr Luana Olpp Bob Brennan explained that we are undergoing a project with the sewage treatment plant to install a holding tank. Gary Wilding of KB A Engineering did a presentation on what is involved with installing this tank. He explained that we exceed our capacity on days that have significant rain events, and he agreed with the previous recommendation that a 50,000 gallon tank would suit our needs. Since there is too much rock to go below ground, an above ground tank is recommended. The measurement of the tank that the Board and Mr. Wilding agreed upon would be 9 feet high and 33 feet in diameter. Mr. Wilding presented an estimate from one company for $39,704 for only the tank, and an estimate from another company for $165,000, which would include a roof, concrete slab, and installation of the tank. It was agreed that we need to have some kind of roof on the tank. If we go with the lower bid we will most likely send specs to Lindy and Pioneer to bid on the installation. All options will be considered when the specs are done for bidding. Mr. Wilding mentioned that Dennis Kutch, KB A engineer, can stay on to oversee the project. It was also asked whether the addition of the new tank would lower the value of adjacent property. Mr. Wilding explained that the addition of this tank will not downgrade the adjacent property because4he sewage plant is already there, and we will only be making the plant more efficient. A booklet describing the preliminary investigation regarding the proposed surge (holding) tank was distributed to each of the Board members for review. Minutes: The minutes of the November 8, 2008 Board of Directors meeting read by Celine Cichinsky. Motion to accept as read. Vote 7-0. Motion accepted. The Reorganizational Meeting minutes of January 3, 2009 were read by Celine Cichinsky. Motion to accept as read. Vote 7-0. Motion accepted. Treasurer's Report: Report by Nancy. Motion to accept as read . Vote 7-0. Motion accepted. John mentioned that our expenses are exceeding our revenue. Luana explained that this is typical at the beginning of the year because some people pay their fees in December, and because the expenses include the 6% reserve money. It was mentioned that we need to watch the budget and expenses closely since we are operating on last years budget. Committee Reports: Grievance/Appeals: Report given by John Mackanics. See attached. Motion was made by Jeff Kirkpatrick second by Len Jardon to uphold the committee's recommendations. Vote 7-0. Motion accepted. Architectural: Report by Len. Some work requests are being put out now for changes to house exteriors or properties. Docks: Bob gave report. Bills for '09 have been sent out. Slip owners must pay fees before they can use their slips. There was some damage done to 2 dock sets which will be repaired. Community Watch: There was one incident in which 2 dock sets were damaged when a car went into them. Luana reviewed the tape and is investigating. Recreation/Social: Cleanup is May 2 . Coffee starts the last week in April. Finance: Mike had nothing new to report. Ballot: Jeff mentioned that we need people to volunteer. Anyone interested should submit their name to the office. Bylaw: No report. New Busineggj 1. Budget being voted down: As discussed in Treasurer's report section, there is concern of our expenses exceeding revenue. The Board will closely monitor variances between what was budgeted and what was spent. 2. Statutory Lien on Lot # 434: John made a motion 2nd by Jeff to write off $ 4188.91 on Lot #434. Vote 7-0. Motion passed. Old Business: 1. Attorney General litigation: Nothing new 2. Landlord Litigation: Our insurance company is going after their attorney to answer the interrogatories. 3. Anger Case: The case is still ongoing. Information was requested by the ADA. General Discussion: A letter was submitted by individuals from lots# 121,110, 119, 123, 125, 112, and 109 regarding lack of water/low water pressure. After much discussion it was determined that someone from Mountain Top will check these homes to determine whether the problem is coming from within the house or if it is a problem with the water tank. D.D. asked when the dip at the Ledgedale entrance is going to be repaired. Bob Brennan replied that as soon as the weather permits it will be fixed. G. J. asked about road repairs. Bob Brennan replied that we are limited by the budget. Areas that are very bad and critical will be worked on when the ground thaws. Motion to adjourn at 11:15 by Len Jardon 2nd by Mike Bertadotti. Respectfully submitted, Celine Cichinsky |